How to write a professional email in Spanish (B2)

Looking for a job is maybe the most common reason for writing a professional correo electrónico (email). We’re sure that you already know Linkedin, the social networking services, geared to business and employment. Groups of colleagues, employers and workers in charge of Recursos Humanos (Human Resources), gather in this site.

If you want to be in contact with them at this level, accuracy and formality are required in your communication. On www.spanishviaskype.com we’d like to help you with this. Keep reading and you’ll get some tips to write a good email in Spanish.

First of all, you should plan the structure of your mail. El remitente (the sender) ought to make things easy for el destinatario (the addressee). The clearest your ideas are, the most attention you will attract from the reader. So, specify el asunto (the subject), choose a polite saludo (greeting), begin the message with a brief presentación (introduction), develope a balanced cuerpo del correo (body of the mail) and finish with the proper despedida (farewell).

  1. El asunto: you need to simplify the goal of the mail. It should be short and accurate. Try to avoid verbal sentences; restrict yourself to use noun phrases: Solicitud de oferta laboral (job offer application).
  1. El saludo: we suggest the greeting Estimado/a followed by / Sra. (Mr. / Mrs.-Ms.) and the first surname: “Estimado Sr. Martínez:”. If you don’t know the addressee’s identity, you could use the position in the Company with no adjective: “Sr. Director:”, “Sra. Presidenta:”. If you don’t even know his or her position, you can opt for “Estimados señores:” rather than “Muy señores míos:” that is clearly out-of-style. Notice we’ve used colon after the greeting; that’s the proper punctuation sign in Spanish.
  1. La presentación: just start with a brief introduction of yourself, such as your name, your position and company (if applicable) and the reason to write this email: “Mi nombre es Antonio Sánchez y le escribo en referencia a la oferta laboral…” (My name is… and I write regarding the job offer…). More options instead of “en referencia a” are: con relación a, con respecto a, en lo concerniente a, a propósito de…
  1. El cuerpo: here, it’s basic not to expand excessively. Ve al grano (get to the point), do a previous outline and try to use not more than five or six lines. The reader has probably many mails to read during this day, so, pónselo fácil (make things easy for him). Good linking words to order your text are: en primer lugar, posteriormente, en conclusión… You can express cause and consequence in order to join sentences. In this way, you will avoid to write a never-ending paragraph. Examples of cause expressions are debido a, ya que, puesto queand consequence like por lo tanto, por esto, en consecuencia, así pues…
  1. La despedida: a good way to finish our mail is showing our intention to keep in touch with the addressee. This will mean you have a real interest in your request: (quedo) a la espera de sus noticias, (I’m looking forward to hearing from you). Finally, in a different line, use a simple Atentamente (Yours Sincerely), and your full name (and your position, if applicable) in the last line.

During your writing, you will probably need some fixed expressions. This list might be useful for you:

  • Adjunto a este correo…: I’m attaching… to this mail…
  • Pongo en copia al Sr. Ramírez / Le pongo en copia: I’m copying Mr Ramírez / I’m copying you.
  • Le reenvío este correo…: I’m forwarding this email…
  • En respuesta a su correo…: In reply to your mail…
  • Nos complace informarle…: we are pleased to inform you…
  • Quisiera agradecerle…: we greatly appreciate…
  • Quisiera solicitar el puesto de…: I should like to apply the job of…
  • Lamento comunicarle que…: I regret to inform you that…
  • Acusamos recibo de su correo…: we acknowledge receipt of your mail…

Follow us on Linkedin and you will find useful tips for your professional needs. Don’t forget that we provide Spanish for Specific Purposes lessons on www.spanishviaskype.com. We’ll help you prepare a job interview, write an application for a job or just improve your professional language skills. Reserve a free trial lesson here: quedamos a la espera de sus noticias.

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By | 2017-05-24T16:43:48+00:00 mayo 24th, 2017|B2, How do you say in Spanish?|Sin comentarios

About the Author:

I was born in Badajoz (Extremadura) and I currently live in Bilbao (Basque Country). I studied a Bachelor degree in Spanish Language and Literature and an International House degree as a qualified teacher of Teaching Spanish as a Foreign Language. I think languages are the key that opens the doors to new cultures and I love teaching mine.

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